The College of Arts and Architecture

APG Constitution

THE PENNSYLVANIA STATE UNIVERSITY

COLLEGE OF ARTS AND ARCHITECTURE

SCHOOL OF MUSIC

AFFILIATE PROGRAM GROUP CONSTITUTION


ARTICLE  I

NAME

The name of this Affiliate Program Group shall be the Penn State School of Music Alumni Group.

ARTICLE II

PURPOSE

Section 1. To assist Penn State in launching the School of Music into national prominence by acting as an advisory board of colleagues who maintain close contact with the School of Music and its faculty; providing a forum in which to foster the educational and professional opportunities of alumni, current students and faculty; and securing financial support for the School of Music.

Section 2. The Penn State School of Music Affiliate Program Group was founded with the following purposes in mind:

  • To provide a forum by which alumni of Penn State’s School of Music can continue grow professionally and personally;

  • To provide a means by which alumni of Penn State’s School of Music alumni can stay connected to each other and to the School;

  • To provide the means by which alumni of the Penn State School of Music may remain informed about the affairs of the School, the College and the University;

  • To assist the School of Music in the recruitment of musically talented students;

  • To encourage and support the educational and career opportunities for students in the field of music;

  • To assist by appropriate means with the provision of financial support to students studying music at Penn State;

  • To foster a sense of pride in the School of Music and a commitment to the University while enhancing its reputation and prestige.

ARTICLE III

MEMBERSHIP

All alumni of the Penn State School of Music are members of the Music Affiliate Program Group regardless of their membership in the Penn State Alumni Association.

ARTICLE IV

BOARD OF DIRECTORS

Section 1. A seven to ten-member Board of Directors shall be elected from the membership at-large for a term of three years, with the following exception--when the Constitution goes into effect, the initial at-large members of the Board of Directors shall begin their service on a staggered basis, four serving three-year terms and the remainder serving two-year terms.

Section 2. Ex officio members of the Board of Directors shall include the Director of the School of Music and the Director of Alumni Relations of the College of Arts of Architecture, plus other staff as appointed by the Director or the APG board.

Section 3. A nominating committee, appointed by the President with approval of the Board, shall accept and recommend nominations for Board positions.  Nominated candidates shall be voted on by APG Board of Directors by mail or electronic ballot.

Section 4. Those receiving the highest number of votes for the open positions shall be elected to the Board.  Those elected to the Board shall assume their positions the July 1st following the election.

Section 5. No members of the Board of Directors may be elected for more than two consecutive terms.

Section 6. When there is a vacancy on the Board of Directors between elections, the Board of Directors shall fill it with an appointee who shall hold office throughout the remainder of the unexpired term.

Section 7. The Board of Directors shall conduct all business of the School of Music APG.

Section 8. All decisions of the Board of Directors shall be by a majority vote of the directors.  In such cases as necessary, electronic voting will be conducted.

Section 9. The Board of Directors may appoint for itself certain Advisors to the Board, and assign rights less than or equal to a Board member, save that no Advisor may vote.

ARTICLE V

OFFICERS

Section 1. All officers must be graduates of the School of Music

Section 2. The Board of Directors shall elect the officers at their first meeting following January 1st.

Section 3. The officers of the School of Music APG shall be: President, Vice President, and Secretary/Treasurer.

Section 4. The terms of all officers shall be for two years commencing July 1st following the election.

Section 5. No officers may be elected for more than two consecutive terms

Section 6. When an office becomes vacant, the Board of Directors shall fill it with an appointee who shall hold office throughout the remainder of the unexpired term.

ARTICLE VI

DUTIES OF OFFICERS

Section 1. The President shall preside at all meetings and shall be responsible for general supervision of all work of the School of Music APG.

  • All committees shall be appointed by the President with approval of the Board of Directors.

  • The President or President’s designee shall serve on all committees as an ex officio member.

  • The President or President’s designee shall serve as the School of Music APG delegate to the Arts and Architecture Alumni Society Board of Directors. The delegate must be a member in good standing of the Penn State Alumni Association.

  • The President shall sign all written contracts.

  • The President shall perform such other duties as assigned by the Board of Directors.

Section 2. The Vice President shall preside in the absence of the President and shall perform such duties as may be assigned by the President.

  • The Vice President shall assume the duties of the President in the event of incapacity or absence of the President.

  • The Vice President shall perform such other duties as assigned by the Board of Directors.

Section 3. The  Secretary/Treasurer shall be responsible for accounting for all donations or other incidental monies that may result from events organized by the School of Music APG and shall be responsible for the recording of the minutes of all meetings, taking care of correspondence and submitting reports to the members of the Board of Directors and the APG.

  • The Secretary/Treasurer will be responsible for reporting on the finances of the School of Music APG, in consultation with the Staff Assistant to the Director and will comply with the accounting policies of Penn State.

  • The Secretary/Treasurer shall perform such other duties as assigned by the Board of Directors.

ARTICLE VII

COMMITTEES

Section 1. The President shall appoint committees as may be deemed necessary by the Board of Directors or the membership.

Section 2. Committee membership shall be open to all alumni of the School of Music. Ad hoc membership may be appointed as deemed necessary by the Board of Directors.

Section 3. Committee chairpersons shall report their business regularly to the Board of Directors at its meetings.

ARTICLE VIII

MEETINGS

Section 1. At least one regular meeting of the School of Music APG shall be held each year on a date and at the place established by the Board of Directors.  The Secretary shall send out written notices of all meetings at least four weeks in advance of the meetings.

Section 2. Special meetings of the School of Music APG shall be called at the discretion of the President with the approval of the Board.

Section 3. Committees shall meet at the discretion of the committee chairperson, or at the request of the President.

Section 4. If desired by the majority of the Board of Directors, any meetings of the Board of Directors may be conducted via conference call.

ARTICLE IX

AMENDMENTS

Section 1. Any APG board member may propose an amendment, which shall be placed before the Board of Directors at least one month prior to the next meeting of the Board of Directors.

Section 2. Changes to the Constitution require favorable action by a majority of the Board of Directors, provided that the amendments shall have been placed before the Board of Directors at least one month before the meeting at which such amendment is acted upon.

Section 3. The Constitution and its amendments must not be in conflict with the Constitution of the Arts and Architecture Alumni Society, or the rules and regulations for the constituent societies as established by the Executive Board of the Penn State Alumni Council and the Penn State Alumni Association.

Approved, January 21, 2012