The College of Arts and Architecture

2. Structure of Governance

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2.1 Faculty Membership

“Faculty” is defined as all full and part-time faculty members. Faculty holding tenure-eligible, tenured, and multi-year appointments are eligible to vote on formal issues in the School of Music and serve on School of Music committees. Only tenured and tenure-eligible faculty may vote on motions relating to the tenure and promotion process. Membership and voting rights are maintained until the effective date of resignation or termination of appointment. Visiting faculty, fixed-term faculty on single year appointments, and staff may participate in discussions, but are not voting members. Should they so desire, emeritus faculty may attend meetings and participate in discussions, but are not voting members of the faculty.

2.2 Faculty Meetings

Meetings of the school’s faculty are generally convened once each month throughout the academic year, September-April. The director calls and chairs the meetings. All full-time faculty are expected to attend meetings unless there are unavoidable conflicts (such as regularly scheduled classes or professional travel). Part-time faculty and staff are encouraged to attend meetings.

A quorum is defined as a simple majority of all eligible voters. Measures may be passed by a majority of eligible voters present or, in the case of written ballots, a majority of those voting. Written ballots may be used at the discretion of the director or upon the request of a majority of the faculty present at a meeting, and in these cases absentee ballots will be accepted from eligible faculty. In the case of a tie, the director may cast the deciding vote. Motions that require a vote of the faculty will be circulated among the faculty for a minimum of one week prior to the meeting unless a shorter timeline is mandated by unexpected college/University response requirements. Members on leave may request to be kept informed of upcoming departmental matters, may attend meetings and retain their voting privilege. Meetings are not normally held during the summer, and permanent policy decisions will normally not be enacted during the summer. If exceptions to this policy are required in order to meet unexpected college/University response deadlines, the director will consult with Faculty Advisory Council members if possible and will communicate with the full faculty at the earliest opportunity.

Approximately one week prior to each meeting the director, or the director’s assistant, calls for agenda from all faculty and staff. Robert’s Rules of Order are adopted as the guide for official administrative functions.

2.3 Director

The director is appointed by the dean of the college in consultation with the School of Music faculty and serves at the pleasure of the dean. The director has obligations to both the school (its faculty, students, and staff) and to the administration of the college and University. Within the school, the director provides overall leadership. This leadership role is extensive and includes (but is not restricted to):

  • evaluating faculty
  • overseeing the hiring of faculty and staff
  • overseeing promotion and tenure dossiers
  • preparing and managing all aspects of the school's budget and diverse accounts, including delegation of some responsibilities as appropriate (e.g., management of project accounts by ensemble directors)
  • assigning teaching duties and scheduling courses in consultation with the faculty
  • encouraging and assisting faculty and staff development
  • assuring that the school sets goals and regularly evaluates its progress toward meeting them, including development of the school’s strategic plan.
  • managing the day-to-day activities of the school
  • chairing faculty meetings and keeping the faculty and staff informed of administrative decisions and other items of importance to the school
  • representing the school to the administration, to other units in the University, and to organizations outside the University, including serving as a member of the College Executive Council and preparing reports and other documents on behalf of the school as required
  • assisting with alumni relations and development activities, and seeking out alternative sources of income for the school

The director should seek, and can expect to receive, careful counsel from the faculty on major administrative matters. The director may also delegate some of the above responsibilities to an assistant director; however, such delegation does not relieve the director of his/her overall leadership responsibilities to the School of Music.

2.4  Organization of the School

Areas: The faculty within the School of Music have natural areas of common interest, generally related to their teaching responsibilities. The following areas are not independent units but are interdependent and intersecting entities, cooperating within a comprehensive program.

  • Keyboard
  • String
  • Voice and Opera
  • Winds and Percussion
  • Music Theory
  • Musicology
  • Composition and Technology
  • Music Education
  • Ensembles (Choral and Instrumental)
  • Conducting

Faculty within each area will select a tenured or tenure-track faculty member to act as coordinator of the area. The area coordinator may simultaneously serve as representative to the Faculty Advisory Council (see below). Coordinators meet individually with the director as needed, bringing recommendations or issues of concern from area faculty, responding to issues brought to the area by the director, and making recommendations about course offerings and teaching assignments. Faculty within each area may elect to meet regularly as a unit or, if regular meetings are difficult to schedule, should determine an appropriate method to communicate about issues of concern. Other responsibilities of the coordinator shall be determined by the area, such as convening meetings of the area, planning the agenda for the meetings, and organizing events within the area - or delegating responsibilities to other members of the area.

Some areas meet regularly with other areas including (1) Music Theory with Musicology, which administer a shared degree program, (2) Music Theory with Composition and Technology, which administer a shared degree, and (3) Ensembles and Conducting. In these cases, the faculty shall select one of the coordinators to serve as convener of the combined area meetings. Other area may also meet together as appropriate to the agenda.