The College of Arts and Architecture

3. Committees and Administrative Appointments

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3.1 Terms of Committee Service

Except where otherwise noted, members of the school’s standing committees, including the chairs, are appointed by the director for two-year renewable terms. Committee chairs report to the director, but also have a responsibility to communicate directly with the faculty about important issues under consideration. Committee chairs may submit agenda items to the director for discussion at a full faculty meeting (including committee reports, announcements, and action items) or to Faculty Advisory Council, through the procedures listed elsewhere in this document.

3.2 Faculty Advisory Council (FAC)

Faculty Advisory Council (1) provides a sounding board for the director, (2) advises the director and assistant director on policy and budgetary issues, (3) oversees revisions of the faculty governance document, and (4) serves as a liaison between the faculty and director about issues under consideration by FAC.

Membership: FAC consists of six faculty members plus the director, assistant directors, and administrative assistant to the director. Council representatives must be full-time faculty of the school at the rank of associate professor or higher. In cases where no associate or full professor is available to serve, the director may appoint a full-time assistant professor as council representative to a term of one year.

Council representatives are elected by faculty for three-year terms according to the following faculty divisions:

  • Keyboard and Strings
  • Voice and Opera
  • Winds and Percussion
  • Music Theory, Musicology, Composition and Technology
  • Music Education
  • Ensembles and Conducting

Each council representative represents all tenured, non-tenured, and part-time faculty as well as the staff members of the area(s). The representatives have the responsibility to consult with faculty and staff in their respective areas, either through regular meetings or via email and other correspondence.

The staff of the school are represented at these meetings by the administrative assistant to the director. At the discretion of the director or upon the recommendation of FAC, committee chairs or other faculty may be invited to serve as consultants regarding specific issues being considered by FAC.

Elections: Terms begin on August 15th, with elections completed by April 15 of the previous academic year. The terms of representatives to FAC shall be staggered to ensure that two new representative(s) shall be elected each year. All faculty (full-time and part-time) are eligible to vote for the council representative. Faculty serving in more than one area may vote for the council representative in each area of appointment. Should an individual be elected by more than one area, the area electing that individual by the highest percentage of votes shall be represented by that individual. The remaining area(s) shall conduct a new election(s) excluding that individual from consideration. In cases where a council representative is unable to complete a term, the area shall elect a tenured faculty member to serve for the remainder of that term. Council representatives may not serve consecutive terms (excluding partial terms due to leaves of absence).

Organization: At the first FAC meeting of the fall semester, the continuing and newly elected members shall elect a chair to serve during the current year. The chair may serve consecutive years in this capacity. The administrative assistant to the director shall attend FAC meetings, submit a written summary of FAC discussion to the director and chair for approval, and distribute the summary to the full faculty.

Meetings: FAC shall meet at least once a month at a regularly scheduled day and time during the fall and spring semesters and, as needed, during the summer. This schedule may be adjusted at the discretion of the director. A quorum is defined as four members plus the director or one of the assistant directors. In cases when a council representative cannot be present at a council meeting, the representative may submit written comments and concerns regarding any agenda item to the chair or director. FAC representatives shall consult frequently with members of their divisions and shall call meetings of their divisions as needed.

The director schedules the meetings of the council in consultation with members, and the chair creates deadlines for submission of agenda items. The director convenes and presides at FAC meetings. The agenda is determined by the chair in consultation with the director, assistant directors, and FAC representatives. Other faculty or staff members may also propose agenda items. Following consultation, the director or chair may invite faculty, staff, or students to appear before the council as appropriate to the agenda. The director or any member of FAC may request that the council take an advisory vote on issues under consideration by FAC.

3.3 Faculty Development Committee

The School of Music Faculty Development Committee (FDC) will conduct evaluations as part of the Periodic Evaluation of Faculty Performance following the policies established by the University and college. The committee will consist of five faculty members, selected from among the school's associate and full professors, and include at least three full professors. Three members of the committee will be elected by the faculty and two will be appointed by the director. The elections will be held in spring semester following the election of the Promotion and Tenure Committee, and at least two of the elected members will be at the rank of full professor. Faculty members scheduled for periodic review in the upcoming year are not eligible for election to the FDC. Normally, faculty members would not serve on both the FDC and the School of Music P&T committees.

The periodic review supplements annual evaluation by providing an opportunity for a longer range look at faculty accomplishments and plans for the future. The review is to be primarily developmental and offer advice for continuing achievement. For example, this review might serve to provide advice to associate professors about their progress toward and readiness for a promotion review. Each member of the faculty must demonstrate a career-long commitment to teaching, research, and service, though the characteristics of the contributions and the balance among them may change over the course of a career. The FDC will submit a written evaluation to the director for each faculty member under review, commenting on the faculty member’s contributions, balance among teaching/research/service, and goals. This process will also be used for the five-year review related to renewal of the School’s Distinguished Professors. In addition to the FDC review, other Distinguished Professors in the School of Music will be offered an opportunity to provide feedback to the Director to supplement his/her report to the Dean regarding such renewals. This evaluation, along with the director’s evaluation and a faculty member’s written response (if any) is forwarded to the dean following the timetable established by the college. See HR-40, HR-10, and the College of Arts and Architecture Policy on Periodic Evaluation of Faculty Performance for additional guidelines of this review process.

3.4 Promotion and Tenure Committee

See School of Music Guidelines for Promotion and Tenure.

3.5 Recruitment Committee

The Recruitment Committee reviews all recruitment activities of the school to identify best practices and to share information with faculty who have responsibilities relative to recruitment of students. The committee makes recommendations to the director or others responsible for recruitment materials about such materials, reviews their efficacy on a yearly basis, proposes alterations, and recommends new initiatives. The committee also consults with the assistant director of outreach and marketing as needed.

A sub-committee of the Recruitment Committee assists the staff with the scheduling and implementation of the Fall Visit Day and School of Music Audition Days, typically occurring in January and February. Specific items associated with Audition Days include the welcome reception, parent meeting, student audition schedule, and PSU student performance.

Another sub-committee of the Recruitment Committee is assigned to gather the opinions and perceptions of matriculating students as well as potential students regarding the School of Music. This subcommittee administrates written and web-based surveys, analyzes the data, and makes recommendations to the full committee based on that analysis.

3.6 Scholarship Competitions Committee

The School of Music Scholarship Competitions Committee is responsible for selecting the recipients of the School of Music scholarships/awards that are earned by competitive audition of current students each year. This is done in two competitions: the Brewster competition, held in the fall semester, and the annual Scholarship competition, held in the spring semester. The committee also selects nominees for college- level student awards such as the Creative Achievement Award and the Golumbic Scholarship. The committee consists of no fewer than six judges selected from each of the following areas: Keyboard, Strings, Voice, Winds/Percussion, Ensembles/Conducting, and an academic representative (Theory, Musicology, Composition and Technology, Music Education). The chair is responsible for ensuring that all rules and procedures are followed, holds votes when necessary, and organizes committee meetings. The chair forwards competition results to the college and serves concurrently as the School of Music representative on the college Committee on Scholarships and Awards.

3.7 Technology Committee

The Technology Committee advises the director and the faculty on matters of technology as they pertain to facilities, curriculum, staffing, and the purchase of equipment. It supervises or makes recommendations in these areas as appropriate. The committee is composed of faculty members who have expressed an interest, knowledge, and/or willingness in matters of technology. The tech (IT) support staff person is an “ex officio” member of the committee. The chair calls meetings, creates the agenda, and serves as a liaison between the committee and the faculty and director. Faculty members with concerns about

technology or who have interest in projects involving technology are invited to contact the chair and attend meetings to discuss concerns and/or ideas.

3.8 Undergraduate Committee

The Undergraduate Committee consists of at least four members, representing the following areas:

  • applied music
  • Music Theory, Musicology, Composition and Technology
  • Ensembles and Conducting
  • Music Education

The Committee is consulted on matters concerning the undergraduate curriculum. It monitors students' progress toward the successful completion of the B.A., B.M., and B.M.A. degrees; assigns B.M., B.M.A., and Performer’s Recognition Award recital committees; and responds to requests from the director. It discusses every matter in the school that directly or indirectly affects the undergraduate program. Committee members consult regularly with other members of the faculty in matters of concern. The committee refines policies relative to the undergraduate curriculum to make them more effective and efficient.

The chair convenes meetings, responds to requests from the director, assigns responsibilities to committee members, serves as advisor to faculty in undergraduate affairs, supervises Mid-Program Reviews for the B.A., B.M., and B.M.A. programs, and oversees all committee responsibilities associated with curricular change. The assistant director for undergraduate studies and advising serves as a regular member of the Undergraduate Committee, assists with revisions of the Undergraduate Handbook, and ensures the accuracy of curricular information on the school's print and electronic resources.

3.9 Graduate Committee

The School of Music Graduate Committee is comprised of at least four faculty members, representing the following areas:

  • applied music
  • ensembles and conducting
  • music education
  • musicology/theory/composition/technology.
The Graduate Committee oversees matters pertaining to the School of Music graduate program including graduate admissions, advising, curricular issues and revisions, and graduate policies and procedures. In addition, the committee assists in nominating graduate students for fellowships and other awards (e.g. University Graduate Fellowships, Graham Fellowships, Institute for the Arts and Humanities residencies, etc.).

Typically, the school’s assistant director for research and graduate studies serves as the chair of the committee. The chair of the committee provides leadership on all matters related to graduate studies and works closely with all graduate program chairs. Among various duties, the chair convenes committee meetings, plans and organizes the School of Music Orientation for Incoming Graduate Students and PPC Students, assigns faculty to recital and oral examination committees, assists faculty with graduate advising questions, meets with graduate students to address questions or concerns, and revises the Graduate Student Handbook in the summer before each academic year.

3.10 Awards Committee

The committee consists of three to five members appointed by the director to assist in preparing award nominations. The committee will:

  • review deadlines for awards nominations and advise the director about nomination procedures, including whether a faculty vote is recommended or if the nomination process should be on the agenda for a faculty meeting.
  • solicit nominations for faculty, staff, student, and alumni awards.
  • attend meetings regarding awards procedures as requested by the director.
  • in consultation with the director, select nominees for school, college, and University awards and write/collect nomination materials for nominees.
  • assist the director in planning awards presentation events

3.11 Diversity Committee

The Diversity Committee consists of at least two faculty members selected by the director, including the School of Music representative to the College of Arts and Architecture Diversity Committee, and three undergraduate/graduate students. The faculty members on the committee select student representatives from nominations by the faculty at large. The committee works to (1) enhance the understanding of diversity related legal mandates prohibiting discrimination, (2) support and promote polices of equal opportunity, and (3) create an environment in the School of Music characterized by equal access and respect for all groups and individuals regardless of cultural differences and personal characteristics. In addition, the committee plans activities that:

  • celebrate heritages
  • embrace difference and change
  • build respect for different perspectives and ideas
  • support curricular integration that promotes diversity
  • protect freedom of expression
  • encourage civility

3.12 Other Assignments

The director also appoints coordinators for various School of Music events and projects such as Bach’s Lunch, Common Hour, Graduate and Undergraduate Recognition Recitals, and the First Thursday at the Village concerts. The coordinators’ responsibilities are to solicit and schedule programs, to oversee the preparation of printed programs, to manage stage and equipment issues, make sure that the spaces are left in good condition, and to assist with publicity.

The Common Hour Coordinator has the additional responsibility of the counting of concert and common hour credits and assigning grades for Music 101.

The PPC coordinator oversees the Professional Performance Certificate program, in consultation with the director. He/she works closely with the graduate program assistant to ensure that publicity and procedures are effective and is available to the faculty regarding admissions, advising, and other matters related to the program.

3.13 Administrative Appointments

Assistant directors are appointed by the director in consultation with the dean for a term of one fiscal year. The appointments may be renewed based on annual reviews by the director. The assistant directors reports directly to and serves at the discretion of the director of the School of Music.

The assistant director for undergraduate studies and advising has responsibilities related to undergraduate affairs, advising and undergraduate orientation activities, and serves as a regular member of the Undergraduate Committee (see above). Other duties may be assigned by the director as required for the effective management of the School of Music. The assistant director serves as an ex officio member of FAC and may be asked to act on behalf of the director to ensure efficient operation of the School of Music in the director’s absence.

The assistant director for research and graduate studies has responsibilities related to graduate affairs and serves as a regular member of the Graduate Committee (see above). In addition, the assistant director assists faculty and students in the preparation of grant proposals and other documents related to their research and creative activities, as requested. Other duties may be assigned by the director as required for the effective management of the School of Music. The assistant director serves as an ex officio member of FAC and may be asked to act on behalf of the director to ensure efficient operation of the School of Music in the director’s absence.

The assistant director for outreach and marketing provides leadership for the outreach and marketing initiatives of the school, including oversight of the website. He/she works closely with staff that have responsibilities for publicity. Other duties may be assigned by the director as required for the effective management of the School of Music. The assistant director serves as an ex officio member of FAC and may be asked to act on behalf of the director to ensure efficient operation of the School of Music in the director’s absence.