The school’s governance document includes detailed information about the administrative structure of the School of Music, its committees, evaluation procedures (annual reviews, tenure and post-tenure review process), the procedures for curricular change, a faculty absence policy, and many other important policies. It is available under the "Information for Faculty and Staff" tab of the website.
The current protocol and forms to aid in recital planning are available on the school's recital and concert planner. It appears as a link at the top of the "Information for Faculty and Staff" tab. To plan your recital, go to that site to find detailed information about the steps needed to schedule and plan a recital, including:
- recital policies and procedures
- recital checklist
- keyboard use policy
- various forms to request stage planning, keyboard, and sound-video-internet
- details for submitting program information
It is extremely important that you discuss any technical support that might be needed well in advance of your recital or event. The “Sound-Video-Internet Request Form” is designed to alert the staff of potential support needs, and, following submission of that form, someone will contact you to set up a meeting to discuss and assess your needs. Student backstage workers are hired for most events, and, if additional staff is required to support an event, it is critical that this is known several weeks in advance.
The School of Music Concert Calendar is accessed from the "Performances and Events" tab. The staff will post basic information about your concert, but you are strongly encouraged to submit more detailed information. If program information has been submitted sufficiently in advance of the concert, that information will be posted. Otherwise, you are encouraged to submit a short “press release” type announcement at least 4-6 weeks prior to your event (something to interest potential audiences) that can be posted. The Concert/Recital Marketing and PR FAQ was designed to alert faculty to the many ways that your event can be publicized and to remind you of the deadlines for such support.
The University provides a list of approved caterers and other vendors for campus events. If you use a caterer not on the list, costs cannot be charged to a University account.
Center for the Performing Arts
The Center for the Performing Arts (CPA) brings 25 or more touring artists/shows to campus each year. Many of these artists are contracted to provide educational services while on campus, and the school is frequently the beneficiary of masterclasses and other special events. Group rates are available for CPA concerts and, in addition to the regular student discount available (through UPAC grants), the CPA hosts "patio parties" each year where additional discounts are available for student tickets.
The Center for the Performing Arts is the administrative unit that oversees Eisenhower Auditorium where many of our large ensemble concerts are held. Visit the Center for the Performing Arts website for complete information.
Concert Tickets & the School of Music ID Card
Most events in Esber are free to music faculty and students by showing their school identification card. The CPA ticket center is used for any School of Music concert where tickets are $5.00 and above. Tickets are required for all events in Eisenhower Auditorium (and Schwab Auditorium), and school faculty and students can purchase tickets for school events for $2.00 (to cover box office fees and the county fee charged for Penn State events) by showing their identification cards.
We ask that you buy tickets in advance, since long lines at the box office have frequently delayed the start of concerts. For your convenience, the CPA staff will come to the Esber lobby at the beginning of each semester to sell tickets, generally just before Common Hour. [Note: Bandorama is sponsored by the Blue Band Office, and is currently the only School of Music concert where the school identification card is not accepted at the box office.]
Backstage access following concerts at Eisenhower Auditorium is limited but, in cases where access has been approved, faculty members must show their school identification cards to be admitted to the Green Room.
The Institute for the Arts and Humanities
The Institute for the Arts and Humanities (IAH) supports innovative, interdisciplinary work across the boundaries of departments, schools, and colleges, and strives to play a role of leadership on issues of multidisciplinary and multicultural relevance in the arts and humanities. The IAH supports individual and group projects, and programming such as lectures, symposia, exhibitions, and performances that help to build a vibrant interdisciplinary community, and to raise the profile of the arts and humanities at Penn State. The School of Music is a regular partner with the IAH, and many faculty members have received support.
Advertisement and Publicity
The school uses this website, Penn State News, WPSU-FM, and several online calendars to distribute announcements and news releases. School events also appear each Friday in the Weekender calendar published by the Centre Daily Times. Our advertising overview, updated annually and linked from the recital and concert planner, contains specific information. In addition, there is a small budget for journal and print advertisement which is controlled by the Director. For information regarding journal advertisement and print advertisement content, please see Russell Bloom.
NASM Code of Ethics and Recruitment of Students
Since recruitment of students is part of the faculty's responsibilities, it is essential that all individuals involved in student recruitment for the School of Music be aware of the guidelines from the NASM Handbook (Code of Ethics section) that apply to all accredited music programs. The following excerpts relate specifically to offers of talent-based financial aid. The current NASM Handbook is available on the NASM website.
• The acceptance of financial aid or the signing of a declaration of intent to enter a given institution to begin a specific degree or program of study shall not be binding if signed before May 1 of the calendar year of matriculation at the undergraduate level, or before April 15 of the calendar year of matriculation at the graduate level. A student shall be notified of this policy when an institution makes an offer with a response deadline prior to May 1 for undergraduate-level programs and prior to April 15 for graduate-level programs. Note: we use the recommended NASM language in scholarship offer letters and do not require notification prior to these dates.
• Institutions shall allow students to choose without penalty among offers of admission and financial aid until May 1 of the calendar year of matriculation for undergraduate-level programs and until April 15 of the calendar year of matriculation for graduate-level programs. Written declarations of intent become binding on these dates.
• If the student is to be offered admission after May 1 for undergraduate-level programs and after April 15 for graduate-level programs, and before August 1 of the year of matriculation with a financial aid award made directly to the student based at least in part on demonstrated talent, prior to making the offer, the offering institution shall determine from the student whether he or she has accepted an offer of admission with a talent-based financial award from another institution. If so, the offering institution may not offer admission with talent-based financial aid during the first term of enrollment until the music executive of the school the student previously agreed to attend has given permission for the student to withdraw from the commitments, obligations, and benefits of his or her financial award. Note: If you would like to make a scholarship offer to a transfer student, please ask the student if he/she is receiving any talent-based awards from his/her current institution. If so, I will ask the student if he/she wants me to follow-up with the music executive at their current school. I would not want to request a release from a scholarship without the student understanding this policy and requesting my support.
• Institutional personnel shall not knowingly influence or encourage any student to leave another educational institution in which the student is enrolled, registered, or has submitted a tuition or matriculation deposit, especially by encouraging an individual to change schools with an offer of financial aid. Institutions recognize that students are free to make inquiries about study at any institution at any time. However, if a student begins to make an application for transfer, the institution to which the student is applying must inform the student of its institutional obligations under the NASM Code of Ethics.
• A transferring student who has not completed a degree program may be considered eligible for financial aid during the first term of enrollment in the new institution only if the music executive of the school from which the student is transferring specifically indicates to the music executive of the prospective new institution that permission will be given for the student to withdraw from the commitments, obligations, and benefits of his or her financial award. These arrangements are formally transacted between the music executives of member institutions. Approval is to be sought prior to the offering of the financial award by the institution to which the student may transfer. This applies only to currently enrolled students who are (1) majoring in music, (2) receiving merit-based financial aid, and (3) planning to continue study as a music major at the new institution in the next academic term.
A faculty mentor is appointed for all new faculty members. Information to be discussed with your mentor or other faculty colleagues might include:
- serving on recital and oral exam committees, completing the annual Faculty Activity Report, supervising graduate students and TAs, developing course materials and using ANGEL, grant-writing and funding opportunities, developing a personal website, planning for school student competitions;
- for applied faculty - how jury exams operate in your area, the audition process, how to develop/schedule pedagogy and literature classes for performance majors, repertory planning and performance opportunities, how accompanying is handled, planning/scheduling/recording your recital, ideas for recruitment of students, the College Fall Open House, and scholarship recommendations. Also, please review the overview of the recruiting and admissions process.
The Director of the School of Music also provides mentoring support through a New Faculty Orientation program where faculty may bring questions/ideas and where the following items will be discussed:
- deadlines, important dates, faculty meetings, Audition Days, etc.
- grading, e-lion, secure ID tokens
- SRTE process and forms
- where to find answers (Faculty Senate policies, GURU, Judicial Affairs, DUS/Undergrad Handbook and other websites
- funding sources - IAH, A&A, SoM, college grant support
- opportunities for collaboration (Palmer, Moments of Change, WPSU, etc.)
- student handbooks
- school policies, committee assignments, governance document, scholarships and graduate assistantships
- P&T and the annual review process (HR-23)
Appointments with the Director
Lea Ann Bloom helps to keep the Director’s calendar. Contact Lea Ann to make an appointment to meet with Dr. Frego.